Case Studies

REQUIREMENT

The finance division of the corporation required verification inspections to confirm dealership floor plans were in line with the actual stock on site:

• Level of machinery to check varied per site
• Up to 200 machines on some sites
• All 200 sites inspected
• Monthly, bi-monthly or quarterly
• Additional counts took place dependent on results

SOLUTION

RGIS worked with the finance division of the corporation to complete stock audits:

• RGIS sent one Supervisor for a 2-5 day trip to complete between 1-3 sites a day, depending on the size of the site and the travel distance between sites
• The time spent at each dealership varied greatly due to the varying size of the yard
• The customer provided us with a list of all machinery expected at each dealership and RGIS attended the site and verified each unit by the VIN
• Any machinery that were not physically sighted had to be written up under a valid exception such as ‘sold’ or ‘on demo’
• RGIS completed a multiple inspection stocktake and this is where ALL dealerships owned by the one group will have an inspection on the same day. This gives the customer a true picture of where their assets are and prevents dealers from being able to ‘move’ assets between sites

RESULTS

The finance division of the corporation benefited from the following:

• At the end of each inspection, RGIS provided the client with a list of all sighted machinery, including a write up of any machines not sighted and their associated exception
• This enabled the customer to follow up on all exceptions:
• Chasing machinery marked as SOLD with no payment received
• Machinery on loan but no loan agreement is provided